Once the billing has been generated and verified, BlueRockTEL allows you to generate SEPA-compliant direct debit files that can be submitted to your banking institution.

BlueRockTEL consolidates the scheduled payments for bank processing into two separate direct debit files, FIRST and RECUR.

To sequence and visualise the direct debits

This should be done just before generating the direct debit files. It allows you to “sequence” each direct debit, which means determining whether it should be presented to the bank as FIRST or RECUR. Similarly, the collection date for each instalment is recalculated to comply with legal deadlines. At the end of this step, BlueRockTEL generates a summary file in Excel format.

Generating the direct debit files

This is to be done once for the FIRST direct debits and once for the RECUR direct debits, specifying the date ranges you want to include. You will submit the generated XML files to your bank.

Automatic modification of instalment status

Every instalment included in a direct debit file is automatically processed as follows:

  • It is moved to the “Bank” stage
  • Its status is set to “Paid”

If an instalment is returned unpaid, you will need to manually update its status accordingly.

Viewing the details of a payment batch

At any time, you can view the details of a payment batch. The details are provided to you in the form of an Excel export, allowing you to see the specific information related to the batch.

Find out about all BlueRockTEL features.

Photo by Maarten van den Heuvel on Unsplash.