Copier Billing Software
Manage your copier fleet, invoice your leasing and maintenance contracts, and automate your meter readings. BlueRockTEL is the solution built for office equipment resellers and maintenance providers.
The problems every office equipment reseller faces
Manual meter readings
Reading meters machine by machine, entering them into a spreadsheet, calculating copies and typing the invoice by hand. A slow, tedious and error-prone process.
Complex contracts to manage
Long-term rental, leasing, maintenance, warranty... Each contract has its own rules, stakeholders and due dates. Hard to track without a dedicated tool.
Missed renewals
A leasing contract ending without an alert, an expired warranty not renewed. These are lost commercial opportunities — and sometimes costly disputes.
From meter reading to invoice — in minutes
Register the equipment
Create the machine record with serial number, model, installation date and contract type. Link it to the customer account.
Enter meter readings
Enter black and colour meter readings. BlueRockTEL automatically calculates the copy count and applicable contract tiers.
Generate documents
Quote, delivery note, invoice — generated from the same record, customised to your brand, sent by email.
Stay ahead of renewals
The dashboard displays contracts due in 30, 60 and 90 days. Never miss a renewal again.
Six modules to run your entire office equipment business
Rating & Billing
Cost-per-click contracts, monthly leasing fees and consumables billed automatically.
Learn moreCRM & Prospection
Customer records with the full equipment fleet, contracts and contacts.
Learn moreProject Management
Plan and track installations, replacements and returns of office equipment.
Learn moreDebt Recovery
Automatic email reminders for unpaid leasing fees and invoices.
Learn moreHelpdesk
SAV tickets linked to each machine and contract, with full history.
Learn moreCustomer Satisfaction
Post-intervention satisfaction surveys to retain your customer base.
Learn more"We manage over 500 copiers in our fleet with BlueRockTEL. Meter readings and cost-per-click billing are fully automated."
Office equipment reseller, France
Frequently asked questions about copier billing software
What is billing software for copiers and office equipment?
It is a solution designed for resellers and maintenance providers of office equipment — photocopiers, printers, scanners — who need to invoice leasing contracts, maintenance contracts, meter readings and consumables. BlueRockTEL manages all these elements in one place.
How to manage a leasing contract where the payer is not the end user?
BlueRockTEL allows you to distinguish the invoiced entity — the lessee or payer — from the entity that uses the equipment. Lease payments go to the right recipient, independent of the installation address.
Can the software bill maintenance contracts with counter readings (cost-per-click)?
Yes. BlueRockTEL manages cost-per-click contracts: you enter black and colour meter readings, the software calculates the number of copies within the contracted tier, applies the unit price and generates the invoice automatically.
How to manage a copier fleet with serial numbers and warranty dates?
Each machine is registered with its serial number, model, installation date and warranty end date. BlueRockTEL alerts you to contracts and warranties approaching their expiry so you can anticipate renewals.
Can you generate a quote, invoice, and delivery note from the same record?
Yes. BlueRockTEL tracks the full sales cycle: quote, order, delivery note, invoice. Each document is traceable and linked to the customer file, with no re-entry from one step to the next.
How to track leasing contracts approaching their end date?
BlueRockTEL's dashboard includes a contract view sorted by expiry date. You can identify at a glance which contracts need to be renewed or terminated in the next 30, 60 or 90 days.
Ready to simplify your office equipment fleet management?
Join the office equipment resellers who trust BlueRockTEL to run their business.
Request a free demo